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WD Guide to Special Projects

Have a project idea that other chapters in the district could utilize? Please consider submitting it here!

Service

Service is an integral part of Tau Beta Sigma. Though we love service, it is easy to fall in to the same routine of service projects every year. The wonderful thing about our District is that no two chapters host the same service projects. Read below for some ideas in how you can breath new life into the service aspect of your chapter.

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Event/Project Title Goody Bags for Incoming Band Members

Estimated time needed to plan 3 weeks prior to band camp (3 wks before: initial planning and finding a way to estimate number of new band members, 2 wks before: obtain the items, 1 wk before: put goody bags together, band camp: personally hand out goody bags)

Description of Event We put together simple goody bags to welcome incoming band members. We usually include: some pencils, assorted candies, and a small tube of sunscreen. Of course, there is also a little label on the front welcoming them and mentioning that it is from our chapter. It is a great way to make the newcomers feel a part of the band family and to gain publicity for your chapter.

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Event/Project Title Band Library Cleaning

Estimated time needed to plan 5 Hours

Description of Event *(This event was taken from a previous compilation of ideas.)

This project involves identifying a local high school in need of help with the organization of the band library. It could also be your own band. The goal of the project was to organize all music in score order, mark folders with missing parts, alphabetized pieces, arrange pieces by type (band, orchestra, jazz, etc.), and input pieces and information into a computer database.

This event can vary in the amount of time needed for completion.

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Event/Project Title Music Building Revamp

Estimated time needed to plan 1 day

Description of Event *(This event was taken from a previous compilation of ideas.)

This project involves doing a complete cleaning of the Music building. This can include cleaning up practice rooms, concert halls, hall ways, and repairing any music stands. The music building can be the home to many of our brothers and sisters so having a clean place to meet and practice it always a nice perk.

This event is easy to plan and can be a quick one-day service project that can benefit many people.

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Event/Project Title Uniform Cleaning

Estimated time needed to plan None

Description of Event *(This event was taken from a previous compilation of ideas.)

You can save your band program money by offering to take uniforms to the dry cleaners and bringing them back as well. After the uniforms are clean you can also organize them and help your band start the new season with clean and organized uniforms.

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Event/Project Title Music Festival Support Staff

Estimated time needed to plan Varies

Description of Event *(This event was taken from a previous compilation of ideas.)

If your chapter is close to music festivals or if your own school is the host of music festivals, offer a lending hand. Your chapter can help out with the hospitality tent, leading groups, running the registration table, or serving as runners for the judges.

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Event/Project Title Concert Band BBQ

Estimated time needed to plan 2 hours

Description of Event *(This event was taken from a previous compilation of ideas.)

A great way to promote TBS/KKY within your music department is to host a BBQ for the various concert bands. After rehearsal everyone is always hungry and might not have time for dinner before the next rehearsal or class. It provides a great social atmosphere, food, and a chance to promote TBS/KKY to your music department.

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Event/Project Title Concert Band Hydration

Estimated time needed to plan 2 hours

Description of Event For this project, granola bars and water bottles were handed out at the end of one of the concert band rehearsals. It was an easy way to serve all of the musicians involved in the music department. People were very appreciative of the snack because most of them had class or other rehearsals to get to and had no time to get food. This project takes very little planning and is very easy to execute.

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Name Helen Cordova

Email helen@tbsigma.org

Office WD VPSP

Chapter EK

Event/Project Title Uniform Hemming and Music Folder Repair Party

Estimated time needed to plan 2 hours

Description of Event *Winner of the 2010 For Service Sake Award*

Every year the marching band many new freshmen coming in and of course no one in the same size so adjustments need to be made. In order to lessen the amount of pants that need to be hemmed, we hosted a Hemming party and along with the members of the Uniform Crew, taught band members how to hem their own pants. In addition, we had clear packing tape to fix the folders where band members kept their music. This is a fun and easy event to host. Many band members get a chance to hang out and meet other people.

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Name Annette Kolnitys

Email avk7@nau.edu

Office Guardian of Sisterhood

Chapter Alpha Chi

Event/Project Title Water Bottles for Performers

Estimated time needed to plan 1-2 Weeks

Description of Event We provide water bottles for the performers in our bands on their concert day. We decorate strips of paper to go around the water bottle labels, with sayings on them such as “TB∑ Love You” or “Good Luck”, “Yay Band!” Etc.

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Name Annette Kolnitys

Email avk7@nau.edu

Office Guardian of Sisterhood

Chapter Alpha Chi

Event/Project Title Relay for Life

Estimated time needed to plan 3 months

Description of Event We participate in the American Cancer Society’s Relay for Life every year. Typically, our Guardian of Sisterhood is team captain, but other members can do that as well. You register online about three months before the event and have your chapter sign up as well. This is an overnight event where you form a “team” that has at least one person walking around the track at any given point in time, with the main idea being “Cancer never sleeps, so neither will we”. We try to do a small fundraiser at the event (making bracelets and selling them etc.) so we aren’t taking fundraising time from our Ways and Means chair. In the past we have played the national anthem and played for the survivors to support them.

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Name Annette Kolnitys

Email avk7@nau.edu

Office Guardian of Sisterhood

Chapter Alpha Chi

Event/Project Title Uniform Cleaning

Estimated time needed to plan 1 month

Description of Event Every year, after our marching band uniforms have been dry-cleaned, we get together to re-sort the uniforms and clean the shakos. When we do it is up to our band director or graduate assistant in charge. We remove dry-cleaning plastic from the uniforms and place them back on nice hangers that are labeled with their matching chest or waist size. We have a couple of people sort through gauntlets and make sure that they are all matched up and sorted. We also take lysol and paper towels or lysol wipes and wipe out the inside of the shakos and their boxes. This is also a good time to note damaged uniforms/shakos/hat boxes. This takes longer than it seems like it would, so we always make sure to set aside at least four hours to get this done. The more sisters who can come help, the better.

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Name Annette Kolnitys

Email avk7@nau.edu

Office Guardian of Sisterhood

Chapter Alpha Chi

Event/Project Title Girl Scout Day

Estimated time needed to plan 3 months

Description of Event In the spring every year, we try to host a Girl Scout Day. One year we had one troop come visit, and we helped them earn their music badge by teaching them about music and singing songs with them. In the future, we hope to do a larger Girl Scout Day by helping multiple troops to get their music badges. The first step in planning this is by contacting the Girl Scouts in your area and finding a date that works for both them and your chapter. Then you need to find room(s) to hold it in, and plan what you will be doing. Work with the troops to figure out if there are specific things they need to know to get their badges. You can teach them songs, show them instruments, craft paper-plate tambourines, tissue-box guitars, etc.

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Name Joshua Gomes/Annette Kolnitys

Email fourbros@mail.fresnostate.edu/ avk7@nau.edu

Office Vice President of Special Projects/ Guardian of Sisterhood

Chapter Eta Omega/ Alpha Chi

Type of Event Sisterhood/Service

Event/Project Title Women in Music

Estimated time needed to plan 3-6 Months

Description of Event This event is hosted at Eta Omega and Alpha Chi. Below you will find both descriptions of the event:

 

Joshua Gomes:

Invite women who have had an influence in the music community to speak about their achievements and what they do to help promote women in music. Have them give a speech or presentation to explain all their wonderful accomplishments in the music profession as women.

Annette Kolynitys

When we first began our speaker series, we spent a lot of time creating a vision/mission statement. We are working to make this become an event we hold every semester. Last year’s theme was “Women in Music: Composers” and this year’s theme is “Women in Music Across Cultures”. This event takes a lot of time to plan, so I would recommend planning it the semester before you plan on holding it. Last year, we got three local people who were willing to speak for us – two professors and a woman from our local symphony who had various experiences composing. Our event was more of a smaller coffee-shop type chat. We had a smaller attendance and held them at local coffee shops, so that the people attending could meet our speakers one-on-one, and ask questions. We held the events about a month apart and held them all at the same time and day of the week- although in the future we may vary times/days so more people can attend at least one. The most difficult part of organizing this is advertising it – Good ways to advertise are to post flyers around the music building and public place on campus and off campus. It is also helpful to talk to Women/Gender Studies teachers because the will sometimes offer extra credit to attend the event, and at the very least, they are usually willing to announce it in class. In the future we also plan to try and get this in the newspaper, both on campus and local, and to send our event information out to all music students via e-mail.

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Name Annette Kolnitys

Email avk7@nau.edu

Office Guardian of Sisterhood

Chapter Alpha Chi

Event/Project Title Locker Room Cleanup

Estimated time needed to plan 2 weeks

Description of Event Every semester we get together to clean our music building’s locker room. We use lysol wipes (or lysol and paper towels) to clean the front of the lockers. We also send people on top of the lockers to sweep them and then wipe those down as well. It is usually a good idea to sweep the top of the lockers before cleaning the fronts of them – otherwise dust is just going to stick to them. After the dust is knocked down, we sweep the floors too.

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Name Annette Kolnitys

Email avk7@nau.edu

Office Guardian of Sisterhood

Chapter Alpha Chi

Event/Project Title Carpools to Concerts

Estimated time needed to plan 2 weeks

Description of Event Our concert band often have concerts off-campus. Since not everyone has a car, we organize a carpool. It is helpful to pass around a sign-up sheet asking who can drive (and how many) and who needs a ride. If there are not enough drivers, you can then go to your chapter and ask for volunteers who are not in that ensemble to help out. Otherwise, you just have to choose a time and a place to meet for the carpool (for example: “Meet behind the band building half an hour before call time if you can give or need a ride”).

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Name Lauren McWorter

Email supportthearts@gmail.com

Office Director of Service and Music

Chapter Epsilon Kappa

Event/Project Title Cleaning and Cataloging the Band Equipment Room

Estimated time needed to plan 2-3 Weeks

Description of Event

Our Equipment Room is essentially a storage room for anything and everything: Shakos and plumes, band shirts and baseball caps, extension cords and cables, drums and drum heads, marching shoes, old band memorabilia… the list goes on and on.

Over the course of the fall season, foot traffic and lack of time transforms this room into a wasteland of confusion. Boxes of t-shirts are overturned and unfolded after lugging drums in and out, shoes get mixed up, cords get tangled, and good luck finding a walkable pathway to anything! This being the case, our Sisters go in to restore order to what was once a glorious storage facility.

The following are steps to this project, as we’ve followed in the past:

1) Bring it up to Chapter: First, talk about the project in Meeting. Is it a worthwhile project? If so, proceed!

2) Permission: Talk to your Sponsor, Administrators and Band Director. Make sure that everyone is on-board before proceeding with the project.

3) Scheduling: You’ll be needing lots of hands on deck to complete this project in a time-efficient manner! Make sure you plan at least 2-3 weeks in advance to allow time for people to schedule time in their busy lives to attend, or to find a time that works best for everyone.

4) Logistics: PLAN AHEAD! Make sure that you know the goal of the project before arriving. This means having a basic game plan for what needs to be done, and how it’s going to happen. It could be as simple as creating teams with delegated tasks, or as intricate as preparing inventory logs ahead of time for people to fill out as the project progresses. (Inventory logs are extremely useful when cataloging things like shoes, t-shirts, hats, etc.)

5) The Day Of: When the day arrives, make sure you have everything prepared before the scheduled start time. EX: Unlock the room, set up speakers for everyone’s listening pleasure, set out snacks and bottled water, etc. Make sure that members are formally “briefed” as to what’s expected of them. If people have specific tasks, make sure they know what they are before they begin.

6) HAVE FUN! : While this is a Service Project, there isn’t a rule that says it can’t be tons of fun! Enjoy the company of your Sisters, laugh about old photos of your Band Director, sing loudly to your pep tunes and have a blast!

Sisterhood

Need a way to promote sisterhood in your chapter? Look below for some ideas to use within your chapter. Remember that events as simple as a movie night are great ways to increase sisterhood within your chapter.

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Name Helen Cordova

Email kropigrl@mac.com

Chapter EK

Event/Project Title Night of ?

Estimated time needed to plan 2-3 months

Description of Event This is a yearly tradition that EK has that was started by Meghan Fay Olswanger. The event entails picking out a night and planning 2-3 activities for it. The Director of Sisterhood Activities along with their committee pick out what activities will be done. The next step is to think up of clues that will be released to the chapter in the weeks prior to the actual night. The clues should relate to the activities that will take place that night. For instance, if going rock climbing, bring in a rock. The event is called Night of ? because sisters do not know what is going on and only have clues as to what will happen. The only information that is released to the chapter is the date and time of the event, attire, and if money will be required. If you need drivers set that up as well but don’t release any information to drivers until the day of.

Clues are released at meeting starting at about 3 weeks before the actual event. If a sister correctly guesses what the activities of the night will entail, then what ever monetary costs that the night might include are paid for. Past Nights of ? have included dinner, rock climbing, and going out for ice cream all in one night.

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Name Helen Cordova

Email kropigrl@mac.com

Chapter EK

Project Title Sisterhood Groups

Estimated time needed to plan a few days

Description of Event: Sisterhood Groups are the perfect way to hangout with sisters on a smaller scale! The Director of Sisterhood Activities groups all the sisters in the chapter into groups of 3-6 sisters depending on the size of your chapter. Post up the groups during meeting and allow sisters about 2-3 weeks to complete their Sisterhood Group. Encourage sisters to do ANYTHING from going on a hike or taking a dance class together.

Need to add a twist to the groups? Challenge each group to submit a picture of them hanging out and then as a chapter vote on which group had the best activity! 🙂 (This twist was presented by EK’s 2008-2010 DOSA Danae Paterson)

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Name Helen Cordova

Email kropigrl@mac.com

Chapter EK

Event/Project Title Sisterhood Hangouts

Estimated time needed to plan a few days

Description of Event Sisterhood Hangouts was an event started by EK’s 2008-2010 Director of Sisterhood Activities Danae Paterson. The idea of hangouts is that they are designed as a way for sisters to hang out without it being a formal chapter event. For example, during meeting, a Sister would say “Hey, I’m planning on going to watch a movie Wednesday night, if any one wishes to join me ill be at the theater by 7pm and will go in to watch the movie at 7:30pm.” No formal count is taken of who will attend since it isn’t an official sisterhood event. It really is just sisters hanging out with sisters outside of chapter.

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Name Alli Gill

Email agill@ucla.edu

Office Director of Sisterhood Activities

Chapter EK

Event/Project Title Roses to…

Estimated time needed to plan An Hour to an Hour and a Half

Description of Event This event is designed to share our appreciation of one another and the positives and negatives in our lives over a crafting event where we make roses out of fabric. I used the instructions at the website:

http://duhbe.com/blog/2009/07/how-to-make-duhbe-fabric-roses/

I provided the supplies, and as we did each of the steps of rose-making we did an activity that we do in meeting called “Roses to…” where we “give roses” to those sisters who have done sisterly things for us or shared in sisterhood-building activities with us throughout the week. We also shared our “Roses and Thorns” in our lives, Roses being the positives and Thorns being the negatives. Alternatively, you can design the activity so that each step in the rose-making process (there are 5) represents a different aspect of sisterhood that we share.

When the activity is complete everyone will have a fabric rose that they made. The final part of the activity is that everyone will pass their roses around the circle and on each pass, the sister says something that he or she appreciates about the person holding his or her rose. The activity is complete when each sister is holding his or her rose again.

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Name Alli Gill

Email agill@ucla.edu

Office Director of Sisterhood Activities

Chapter EK

Event/Project Title Reach Out and Touch

Estimated time needed to plan Half an Hour or Less

Description of Event This event is designed to allow Sisters to express their gratitude and appreciation for one another in a formal and anonymous way. It’s a modification of a game that has been done in the past known as “The Enya Game”.

When Epsilon Kappa did it this year, we were gathered on a rooftop under a gazebo. There were blankets and pillows and the gazebo was adorned with christmas lights for ambiance. We also had 5 candles placed in a row on a ledge on one side of us, and 8 on the opposite ledge. The location and setting is up to interpretation, as this event can be held almost anywhere, though it is best in quiet areas. We played Enya music quietly under everything that was done in order to add a peaceful ambiance, but it could be done with the music of your choice. Before the game began we opened with questions to allow a bit of leeway for late sisters.

Some examples are:
“What does sisterhood mean to you?”
“What is one time that you can think of when someone was a true sister to you?”
“Which is your favorite factor or quality?”
“How do you live sisterhood daily or experience sisterhood in your everyday life?”

The speeches before and after were written to give the event a more formal feeling, and are entirely optional. Instructions are in parentheses and are not to be read aloud.

“Sisters,

“It is all too often that we as Sisters forget to make known how much we appreciate one another. The love that we have in our bond of Sisterhood is hardly something to be taken for granted. However, we find ourselves lost in the hustle and bustle of our daily activities and our gratitude for and faith in one another frequently falls unstated through the cracks of our lives. It is for this reason that we gather tonight; with the intention to remind one another how truly blessed we are to be surrounded by such wonderful Sisters. We are all here to support and care for one another, and tonight, we will all have the opportunity to reach out and touch those around us who have touched our lives…

“Please form a circle around me, be seated, and close your eyes. If I touch you on the head, please stand and open your eyes. The rest shall remain seated with your eyes closed.”

(Do as you have said and wait for everyone to complete his or her instructions. Note, at periodic intervals instruct the standing sisters to rejoin the circle and close their eyes, then instruct a new group of sisters to stand and resume the activity. This activity works best if you do multiple groups of scattered members, so that no one knows exactly who is going at any given time. It is also important to keep an eye out to make sure that no one is being ignored or neglected if there is potential for that to occur, which hopefully there won’t be.)

“I would like to preface this activity with the note that there is no requirement or limitation in this activity to a single Sister.

“Standing Sisters, please reach out and touch…

• Someone who makes you laugh
• Someone you wish you knew better
• Someone who is a leader
• Someone you admire
• Someone who you believe represents a true sister
• Someone who has taught you something important
• Someone who has shared a secret with you
• Someone who exemplifies generosity of mind, heart, and hand
• Someone who you feel embodies the purposes of Tau Beta Sigma

Feel free to create your own, these are here to help you gain an understanding of the purpose of the activity.

(After all Sisters have had the opportunity to participate at least once, have them return to the circle with their eyes closed.)

“Tonight we have had the opportunity to touch one another and return in spirit the contributions that we have made to one another in our lives as sisters. I hope that you will carry with you the love that we have shown one another tonight from day to day, and remember how truly grateful we are to be blessed with one another.

“I would like to end our night by singing the Affirmation. Please stand and join hands.”
(End with the singing of the Affirmation.)

Again, feel free to tweak this activity to suit the needs of your chapter, adding or removing descriptions which you feel (un)necessary. Good luck! I hope that this event is as successful for your chapter as it was for ours!

Alumni Relations

There is nothing better than hearing stories from the alumni of your chapter. Do you tend to only see your alumni during degrees or at District events? Well change this up by reading of the events other chapters host in order to keep communication with alumni.

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Name Marlee Newman

Email drape.child@gmail.com

Office Secretary of History and Alumni

Chapter Epsilon Kappa

Event/Project Title Passions Buckets for Band Alumni Reunion

Estimated time needed to plan 2-3 hours of production after all materials are gathered

Description of Event Every two years, the UCLA Band hosts a Band Alumni Reunion. Epsilon Kappa likes to give its alumni gifts for attending the event. This past year, we tried making gifts that played off of a piece of current Bruin culture: the “Passion Bucket.” What’s great about the Passion Bucket though is that it can be applied to any school (it’s basically where you keep your school spirit.) So for our alumni, I bought 48 small blue tin pails, decorated them with yellow and white paint pens and UCLA stickers, and filled them with candy and a special “band gram” (a cute little note that band members can send to each other on game days) thanking them for attending Band Alumni Reunion. Production of the buckets doesn’t take long; it’s all a matter of getting the materials together. They were very well received too!

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Name Marlee Newman

Email drape.child@gmail.com

Office Secretary of History and Alumni

Chapter Epsilon Kappa

Event/Project Title Dinner for 12 Sisters

Estimated time needed to plan Initial planning: January 14th; Date of event May 7th

Description of Event: Epsilon Kappa’s Secretary of History and Alumni for 2009-2010, Ellen Dempsey completed this project. It was a dinner event hosted by two of our alumni at their residence. The guests included 8 active sisters and 2 more alumni. It was a great way to connect, reconnect, and network with the alumni. The event was business casual, and each sister paid $5 to help the host alumni pay for the meal they cooked, and the chapter provided $10 on behalf of the two hosts.

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Name Marlee Newman

Email drape.child@gmail.com

Office Secretary of History and Alumni

Chapter Epsilon Kappa

Event/Project Title Candy Roses to Alumni

Estimated time needed to plan approx. 1 hour

Description of Event: This project was completely by Epsilon Kappa’s Secretary of History and Alumni for 2008-2009, Ashley McFadden.

All of the Active members wrote band grams that were made especially for the Alumni with the TBS crest on the front. We made candy roses to give to the Alumni with the band gram. The roses consisted of a peppermint pattie and Reese’s peanut butter cup wrapped in red or pink tissue paper and tied with a red ribbon. We then put the candy on a bamboo skewer wrapped in green floral tape. Every band gram came with two flowers.